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Director of Finance and Administration

CLASSIFICATION

REPORTS TO:   GMACWorkforce Executive Director

DATE:  August 16, 2018

ORGANIZATION: Greater Memphis Alliance for a Competitive Workforce

Launched in 2015, the Greater Memphis Alliance for a Competitive Workforce (GMACW) is a 501(c) 3 non-profit organization with a mission to solve the Greater Memphis region’s workforce skills gap. GMACW does this by:

  • Aligning training and education programs with employer’s skills requirements and with each other;
  • Connecting employees to cost effective training and hiring support; and 
  • Driving coordination and improved outcomes among providers that serve job candidates.

Position

The Director of Finance and Administration will be a strategic partner reporting to the Executive Director (ED).  The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, office administration, and IT.

The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as GMACWorkforce continues to enhance its quality programming and build capacity.

Duties and Responsibilities

Financial Management

  • Process receipts and expenditures for organization ensuring allowable, allocable and reasonable costs within a fund accounting system.  Work with external accounting firm to process vendor payments. 
  • Prepare and submit all financial program and grants reports as required by funding agencies.
  • Analyze and present internally generated financial reports in an accurate and timely manner; approve monthly and annual financial statements provided by accounting firm;
  • Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Coordinate annual audit process, liaise with external auditors and the finance committee of the Board of Directors; assess any changes necessary.
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  • Effectively communicate and present the critical financial matters to the Board of Directors.

Human Resources, Technology, and Administration

  • Support GMACWorkforce’s human resources and administration in alignment with EDGE, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
  • Ensure that recruiting processes are consistent and streamlined.
  • Work closely and transparently with all external partners including third-party vendors and consultants.
  • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
  • Organize office operations and procedures
  • Coordinate IT services for all office equipment

Competencies/Knowledge/Skills & Abilities

  • A track record in grants/fund accounting
  • Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • Technology savvy and capable of coordinating software installations and relationships with software vendors; knowledge of accounting and reporting software
  • A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • A multitasker with the ability to wear many hats in a fast-paced environment
  • Personal qualities of integrity, credibility, and dedication to the mission of GMACWorkforce

Qualifications

  • Experience with final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
  • Minimum of Bachelor of Arts/Bachelor of Science, ideally with an MBA/CPA or related degree
  • At least five to seven years of overall professional experience, including broad financial and operations management experience

Proposed Start Date:  August 27, 2018 or sooner.  Review of applications will begin immediately and continue until the position is filled.
Required Application Materials:   Submit a letter of interest, resume, and three professional references to Ms. Katina Williams (kwilliams@gmacw.com).  Transcripts may be requested for finalists.